Privacy Policy

Last updated: December 4, 2025

1. Overview

This Privacy Policy explains how EMKAY (“we”, “our”, “us”) collects, uses, and protects information about users of the Fleet Insights platform (“the Service”).

By using the Service, you agree to the practices described in this Policy.

2. Information We Collect

We may collect the following types of information:

2.1. Information You Provide

• Name and alias.
• Email address.
• Company or organization name.
• Profile image or avatar you upload.
• Content you post (such as discussion threads and comments).

2.2. Information from Social Sign-In Providers

When you sign in via LinkedIn, Google, or another identity provider, we may receive:

• Your verified email address.
• Your name and public profile information.
• Profile image.
• Employer or company details where provided by the provider.
• A unique identifier for your account with that provider.

2.3. Automatically Collected Information

When you use the Service, we automatically collect:

• IP address.
• Browser type and version, device information, and operating system.
• Pages you visit and actions you take within the Service.
• Timestamps, log data, and error information.

2.4. Cookies and Similar Technologies

We use cookies and similar technologies primarily to:

• Authenticate your session.
• Maintain security.
• Remember certain preferences.

We do not use cookies for third-party advertising or cross-site tracking.

3. How We Use Your Information

We use the information we collect to:

• Provide, operate, and improve the Service.
• Authenticate and secure user accounts.
• Display your profile, name, alias, company, and avatar in community features.
• Communicate with you about updates, security notices, or important changes.
• Monitor and protect the security and integrity of the Service.
• Analyze usage patterns to improve performance and user experience.

We do not sell your personal data.

4. Legal Bases for Processing (if applicable)

Where required by applicable data protection laws, we rely on one or more of the following legal bases:

• Your consent (for example, when you connect a social login provider).
• Our legitimate interests in operating and improving the Service.
• Compliance with legal obligations.

5. How We Share Information

We may share your information with:

• Service providers that help us host, maintain, and operate the platform.
• Authentication and identity providers you choose to use (e.g., LinkedIn, Google) as part of sign-in.
• Analytics and logging providers we use for monitoring and security.
• Authorities or other third parties when required by law, legal process, or to protect our rights or the safety of others.

We do not share your personal information with third parties for their own marketing or advertising purposes.

6. Data Security

We implement reasonable technical and organizational measures to protect your information, including:

• Encrypted connections (HTTPS).
• Secure session cookies.
• Access controls and logging.
• Regular security patches and monitoring.

However, no system is completely secure, and we cannot guarantee absolute security.

7. Data Retention

We retain personal information for as long as:

• Your account is active, or
• It is reasonably necessary to provide the Service, comply with legal obligations, resolve disputes, or enforce our agreements.

We may anonymize or aggregate data so that it no longer identifies you, and use that data for analytics and reporting.

8. Your Choices and Rights

Depending on your jurisdiction, you may have rights to:

• Access the personal information we hold about you.
• Request correction of inaccurate or incomplete information.
• Request deletion of certain data, subject to legal and operational limits.
• Object to or restrict certain types of processing.
• Withdraw consent where processing is based on consent.

You can also request that we close your account. To exercise these rights, contact us using the information below.

9. International Transfers

Fleet Insights is operated from the United States. If you access the Service from another country, your information may be transferred to and processed in the United States, where data protection laws may differ from those in your jurisdiction.

10. Children’s Privacy

The Service is intended for adults in professional roles and is not directed to children under 18. We do not knowingly collect personal information from children. If we become aware that a child has provided us with personal data, we will take steps to delete it.

11. Changes to This Policy

We may update this Privacy Policy from time to time. When we do, we will update the “Last updated” date above. Your continued use of the Service after changes take effect means you accept the updated Policy.

12. Contact Us

If you have questions or requests regarding this Privacy Policy, you can contact us at:

Email: privacy@emkay.com